The person making the reservation must have a valid library card. The card must be in good standing
with no more than $20 in late charges.
To provide opportunities for many groups to use the meeting rooms, we ask that groups request to use
the large meeting rooms only once a month, for three months in advance. Exceptions to this policy,
such as a series of weekly or daily programs, may be scheduled at the discretion of the Community
Librarian or the Branch Manager.
A completed application form must be submitted to the Youth Services Desk in person, by mail, or by
fax. Reservations are accepted on a first come, first served basis. The application will be reviewed
and the contact person will receive confirmation by fax, telephone, mail, or e-mail, whichever is
preferred. The meeting rooms will not be considered scheduled until confirmation is sent.
Although telephone reservations are not accepted, library staff members are happy to check the
general availability of meeting room dates over the phone.
Groups of young people under eighteen years of age must have the meeting room application signed by
a sponsoring adult who must also be present at the meeting.
In light of the special relationship the library shares with other city departments, the library
reserves the right to make special accommodations for their needs.
Library needs may preempt any other scheduled event.
Groups may not assign their reservations to other groups.
The librarian on duty in Youth Services where the meeting rooms are located is responsible for
implementing the meeting room policy, maintaining reservation lists, and answering general
questions. To discuss exceptions to this policy, please speak to the Community Librarian at
(979) 209-5614.
Meeting Room Policy
Refreshments Policy
Group Study Rooms
Computer Lab Use Guidelines
Care and Use of Facilities
